Sign and execute FSD

1. From the contract, click Contents Management tab > MCD (Proposal Approved) page.

   

2. Scroll to the MCD Proposal section, click the link to the Final Document to download the FSD in Word.

3. Convert document version of FSD into PDF and send to the supplier for signature.

1. From the contract, click Details tab > Attachments

   

2.  Click Upload Files and locate the file/s required.

3. Enter a Comment and Description relevant for the selected file/s.

   

4. Click Save.

1. From the contract, click Contents Management tab > MCD (Proposal Approved) page.

   

2. Click Confirm This Proposal As Signed (Set As Approved Master Document).

1. From the FSD project, click Process tab > Workflow page.

   

2. Click Complete Task hyperlink for the Sign and execute FSD workflow task.

3. Ensure the PROMOTE TO TASK dropdown list is set to Activate FSD.

   

4. Click Confirm.

5. Click Confirm.

The Sign and execute FSD workflow's TASK STATUS updates to Completed.
The Activate FSD workflow's TASK STATUS updates to Running.

Signatories must be added (or updated) and in the correct order (refer to Electronic Signature Settings subsection for the Electronic Signature Route).

1. From the contract's Contents Management tab > MCD (To be signed) page, click Request Signature.

   

2. Click Go To Signatories.

   Refer to Signatories (create, sort, edit, delete, deactivate, reactivate) for instructions on how to Create, Sort, Edit, Delete, Deactivate or Reactivate a signatory.

1. From the contract's Contents Management tab > MCD (To be signed) page, click Request Signature.

   

2. Ensure the order is correct - the email and mobiles are correct.

   

   Tip Scroll further down the page to inspect the MCD document and any Annexes.

   

3. Click Request Signature.

The status of the MCD is Sent for Signature.

An email is sent to the signatory's email address when the contract requires a signatory to eSign.

If there are more signatories listed then at completion of signing, the process repeats for the next signatory. (refer to View the signature approval status)

1. Find the email.

2. Click Review documents.

   

3. Click Continue.

   

4. Review the contract via scrolling down (or click Start to navigate to the first signature spot).

   

5. Click Sign.

   

6. Click Adopt and Sign.

   

7. (Optional) When annexes are included each will need to be signed.

   Example The annex title is in top left of screen.

   (Annexure 1 - con_22371 - FS.pdf)

   • Click Sign.

     

8. When all documents are signed, click Continue.

   

9. An sms is sent to the signatory's mobile phone with a confirmation code.

   

10. Enter the code.

11. Tick the agree checkbox

12. Click Sign.

1. From the contract, click Contents Management tab > MCD (Signed) page.

   

2. Review the signed contract and its certificate (refer to View the eSigned contract and Docusign certificate)

3. Click Confirm This Proposal As Signed (Set As Approved Master Document).

1. From the FSD project, click Process tab > Workflow page.

   

2. Click Complete Task hyperlink for the Sign and execute FSD workflow task.

3. Ensure the PROMOTE TO TASK dropdown list is set to Activate FSD.

   

4. Click Confirm.

5. Click Confirm.

The Sign and execute FSD workflow's TASK STATUS updates to Completed.
The Activate FSD workflow's TASK STATUS updates to Running.